Subrecipient Documents
​Subrecipient Policies and Guidance
Includes policies CoC and YHDP Subrecipients must follow, including billing policies and procedures. Last updated March 2025.
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Reference guide in Excel format of all forms, examples, and details utilized by subrecipients.
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Subrecipients must adopt the CoC's Rent Reasonableness policy or provide their own pending approval.
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Program Participant File Checklist
This checklist details the files that a program participant must have in their file.​​
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Sample Written Intake Procedures Funded Agency Intake Policy​
Subrecipients must incorporate these intake procedures into their own policies.
Subrecipients must sign the CoC's Move-On Policy and integrate future/next steps planning into their policies.
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HMIS Documents for Subrecipients
This is the CoC's Privacy and Security Plan.
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This is the CoC's Data Quality Plan.​
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The Universal Intake Packet is updated yearly and is a required component of a participant's file. There are also additional Intake forms for ES&TH, PSH & TH, PSH, RRH, and YHDP. Please reach out to the Data and Evaluation Manager if you need those.
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This is the HMIS Release of Information used by the CoC.
For additional subrecipient policy requirements related to data security and privacy, please see the HMIS page.
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VAWA Forms and Documents
These are the required forms and documents to be adopted by CoC and YHDP projects.
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5380 Notice of Occupancy Rights under VAWA
A notice that must be provided to all participants about the rights under VAWA.​
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A plan developed by each project outlining how they will handle and facilitate Emergency Transfers.
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5382 Certification of DV for Emergency Transfer Request
Form provided to participants that they can use if they need to certify their need for an Emergency Transfer.
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5383 Emergency Transfer Request Form
Form provided to participants that they can use if they need to request an Emergency Transfer.
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VAWA Lease/Occupancy Agreement Addendum Template
A template draft that Subrecipients can utilize to develop lease/occupancy agreement addendums for participants of PSH, RRH, or TH.
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Slides from VAWA Subrecipient Office Hours​
PDF of slides from VAWA Subrecipient Office Hours held on 2/14/2025.
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Project Notification Forms
These are the forms project must complete and submit to notify the CoC of an open unit, a recent move in, a participant at risk of termination or eviction, and an emergency transfer.
Notification to CoC of Open Unit
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Notification to CoC of Recent Move In
Notification to CoC of Program Participant At Risk of Termination or Eviction
Notification to CoC of Emergency Transfer
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